Question 1

When should I hire a wedding coordinator or begin Wedding Management support?

Accepted Answer

Wedding Management support ideally begins approximately 100 days before your wedding. Starting early allows time to review your planning progress, build and refine timelines, organize final details, confirm vendors, discuss décor and logistics, and prepare for a smooth wedding day experience.
Many couples have already planned much of their wedding themselves and are looking for calm, experienced support during the final stages. Beginning around the 100-day mark provides space to organize details thoughtfully rather than rushing decisions in the final weeks.
If your wedding is sooner than 100 days away, reach out — availability and support options may still be possible depending on timing and event needs.

Question 2

What happens immediately after booking?

Accepted Answer

Once your wedding date is reserved, you’ll receive access to planning resources designed to help organize important details leading up to the wedding. Depending on your event, this may include trackers for guest information, wedding details, vendor information, and planning documents to help keep everything in one place.
Couples may also receive local vendor recommendations, guidance on next steps, and support preparing for upcoming planning milestones. A brief check-in call may be scheduled to review your wedding, answer questions, and ensure you feel confident moving forward.
Support continues throughout the planning process, and couples are welcome to reach out with questions as details develop leading up to the wedding day.

Question 3

Are you insured, and do I need wedding or event insurance?

Accepted Answer

Yes — Events by Dallas carries professional liability insurance. Some venues may also require couples to obtain separate wedding or event insurance coverage, depending on venue policies and the details of the event.
Wedding insurance can help protect against unexpected situations such as cancellations, venue requirements, property damage, or other unforeseen circumstances. Couples should review venue requirements and consult with an insurance provider to determine what coverage may be appropriate for their event.
If your venue requires proof of insurance from your coordinator, documentation can be provided upon request.

Question 4

What happens during the final 100 days before my wedding?

Accepted Answer

The final 100 days are when planning shifts from ideas to execution. Wedding Management support is designed to help organize details, refine logistics, and prepare for a smooth, well-supported wedding day.
During this time, support may include planning calls, timeline creation and refinement, vendor communication and confirmations, document and detail review, décor and layout discussions, guest count updates, rehearsal coordination, and final logistics leading up to the event.
Every wedding is unique, so support is tailored to the needs, complexity, and priorities of each celebration. The goal is thoughtful preparation, clear communication, and helping couples feel calm, organized, and fully present as the wedding day approaches.

Question 5

How many hours of wedding day support are included?

Accepted Answer

Wedding Management includes support beginning approximately 100 days before your wedding, allowing time for planning calls, timeline development, vendor communication, document review, rehearsal coordination, final logistics, and thoughtful preparation before the wedding day.
Wedding day coverage and pre-event support are tailored based on your package, guest count, venue logistics, décor scope, and overall event complexity to ensure the level of support matches your celebration’s needs.
Additional assistants or expanded coverage may be recommended for larger guest counts, extensive décor, multiple locations, or more complex events.

Question 6

Will you communicate with my vendors before the wedding?

Accepted Answer

Yes — vendor communication and coordination are an important part of the final stages of Wedding Management. In the weeks leading up to your wedding, I may review timelines, confirm important details, discuss logistics, and help ensure vendors have the information needed for a smooth wedding day experience.
The level of communication varies depending on your wedding, vendor team, and overall event needs. The goal is to help create clarity, reduce last-minute surprises, and support a well-organized celebration.
Couples remain responsible for vendor contracts, balances, and major planning decisions, while Wedding Management helps organize final details and communication as the event approaches.

Question 7

Do you offer wedding décor rentals, and how does the process work?

Accepted Answer

Yes — Events by Dallas offers access to a curated inventory of wedding décor designed to simplify styling and reduce the stress of sourcing, transporting, setting up, and managing décor on your own.
Décor rental support includes guidance selecting pieces that complement your wedding style, venue, color palette, and overall vision. Couples are welcome to ask questions and receive support refining their décor direction throughout the planning process.
All décor rentals include delivery, setup, styling, pack-up, and retrieval of rented items following the event, helping reduce the need for couples or family members to manage décor logistics on the wedding day.
Complimentary use of select décor items, such as table numbers, card boxes, or welcome table signage, may occasionally be available depending on your package, event needs, and item availability.
Rental inventory varies and may include candles, styling pieces, signage, specialty décor, and other curated wedding elements.
The goal is thoughtful styling support with fewer logistics for couples to manage — allowing them to stay more present and enjoy their wedding day.

Question 8

Will you help with setting up our decorations?

Accepted Answer

Yes — décor setup and placing personal wedding items is included as part of Wedding Management. This may include items such as signage, guest books, favors, centerpieces, candles, card boxes, place cards, and other pre-planned décor elements based on your final design plan and timeline.
Support begins approximately 100 days before your wedding, allowing time to review your décor vision, layout, and logistics in advance. My goal is to ensure your carefully chosen details are thoughtfully placed so you can enjoy your wedding day without managing setup yourself.
For larger guest counts, extensive décor collections, complicated installations, heavy rentals, or venues requiring significant setup and breakdown, additional assistants or setup support may be recommended.
Every wedding is unique, and décor support is tailored to the scope and needs of your event.

Question 9

Will you review our plans and identify anything we may be missing?

Accepted Answer

Yes — during the final stages of planning, we’ll review timelines, vendor details, décor plans, logistics, layouts, and other important elements to help identify missing information, potential concerns, or areas needing clarification before the wedding day.
The goal is thoughtful preparation and reducing surprises so your celebration feels organized and supported.

Question 10

Can I still book Wedding Management if I’m planning a DIY wedding?

Accepted Answer

Absolutely. Many couples have planned much of their wedding themselves and are looking for experienced support during the final stages. Wedding Management is designed to help organize timelines, review logistics, coordinate vendors, discuss décor plans, and guide the transition from planning to execution.
For DIY weddings, thoughtful preparation and clear setup instructions become especially important to help ensure your vision comes together smoothly on the wedding day.

Question 11

What if additional wedding day support or extended coverage is needed?

Accepted Answer

Wedding day support is thoughtfully designed around your timeline, guest count, venue logistics, and overall event needs. If additional coverage, assistants, or extended support is recommended due to event complexity or timeline changes, options will be discussed in advance whenever possible.
The goal is to ensure your celebration remains supported while maintaining clear expectations around coverage and logistics.

Question 12

How does booking and payment work?

Accepted Answer

To reserve your wedding date, a signed agreement and a non-refundable $500 retainer are required. Once booked, couples may choose to pay in installments throughout the planning process or pay in full, with the remaining balance due 60 days prior to the wedding.
Payment options are designed to keep the process simple, organized, and manageable while securing dedicated support for your event date.
As planning progresses, additional support or assistants may occasionally be recommended based on guest count, venue logistics, décor scope, timeline complexity, or overall event needs to help ensure your wedding receives the level of support it deserves.

Question 13

Is end-of-night cleanup or packing décor included?

Accepted Answer

End-of-night support is tailored to the needs of each wedding. Wedding Management includes oversight of key events throughout the day, timeline management, vendor coordination, and support with select personal décor items when planned in advance.
Wedding Management does not include full venue cleanup, trash removal, bussing, breakdown of tables and chairs, extensive décor strike, rental return management, or packing large quantities of décor unless specifically arranged.
For weddings with extensive décor, larger guest counts, multiple locations, or significant end-of-night needs, additional assistants or customized support may be recommended.
During planning, we’ll review your décor, venue expectations, and end-of-night logistics together to create a realistic support plan for your event.

Question 14

Who is responsible for venue cleanup and end-of-night breakdown?

Accepted Answer

Venue cleanup responsibilities vary depending on your venue, caterer, rental agreements, and vendor team. Wedding Management focuses on coordinating the flow of the event, supporting logistics, and helping ensure your celebration runs smoothly.
Wedding Management does not include full venue cleanup, trash removal, bussing, catering cleanup, breakdown of tables and chairs, or extensive end-of-night packing and loading unless specifically arranged in advance.
Support with select personal décor items, meaningful belongings, or smaller pre-planned pack-up needs may be included depending on the event and overall logistics.
During planning, we’ll review venue requirements, décor scope, vendor responsibilities, and end-of-night expectations together to help create a clear and realistic plan for your wedding day.

Question 15

Do you attend and coordinate the wedding rehearsal?

Accepted Answer

Yes — rehearsal coordination is included as part of Wedding Management. Rehearsals provide an opportunity to review ceremony flow, processional timing, important participants, and expectations before the wedding day.
The goal is creating clarity and helping everyone feel more comfortable and prepared.

Question 16

Can I still book Wedding Management if I’ve planned most of my wedding myself?

Accepted Answer

Absolutely. Many couples have already planned much of their wedding and are looking for experienced support during the final stages. Wedding Management is designed to help organize details, review logistics, identify missing pieces, and guide the transition from planning into execution.

Question 17

Do you travel for weddings outside of Nevada County?

Accepted Answer

Yes — Events by Dallas supports weddings throughout Grass Valley, Nevada City, Sacramento, Truckee, North Lake Tahoe, and other Northern California locations depending on availability.
For venues located more than approximately one hour from Grass Valley, additional travel fees and overnight accommodations may be required to help ensure timely arrival, adequate preparation, and the level of support your wedding deserves.
Travel needs are reviewed individually based on location, timeline, and overall event logistics and will always be discussed transparently in advance.

Question 18

Do you attend venue walkthroughs or site visits?

Accepted Answer

Venue walkthroughs and site visits may be recommended depending on the venue, event complexity, logistics, décor scope, or familiarity with the location. Walkthroughs can be helpful for reviewing layouts, timeline flow, setup needs, accessibility, vendor logistics, and overall execution planning.
For local weddings, walkthrough participation may be included depending on timing and event needs. For venues located farther from Grass Valley or requiring additional travel, extra travel fees or accommodations may apply.
When weddings take place at venues I have not previously worked, an additional walkthrough or site visit may occasionally be recommended to help ensure thoughtful preparation and the level of support your event deserves.
All venue visits and travel needs are reviewed individually and discussed transparently during planning.

Question 19

Do I still receive wedding day coordination and execution support?

Accepted Answer

Yes. Planning & Coordination includes wedding day coordination and execution support in addition to ongoing planning assistance throughout the process.
The difference is that support begins earlier and continues throughout planning rather than primarily during the final months before the wedding.

Wedding Planning and Coordination

Support beyond day-of, with guidance throughout the planning process and calm coordination on the wedding day.

Wedding Planning & Coordination Package

Whats Included:

Investment:
Starting at $2,500

Explore Other Wedding Services

Customized Wedding products

Month-Of Coordination

Frequently Asked Questions

When should I hire a wedding coordinator or begin Wedding Management support?

What happens immediately after booking?

Are you insured, and do I need wedding or event insurance?

What happens during the final 100 days before my wedding?

How many hours of wedding day support are included?

Will you communicate with my vendors before the wedding?

Do you offer wedding décor rentals, and how does the process work?

Will you help with setting up our decorations?

Will you review our plans and identify anything we may be missing?

Can I still book Wedding Management if I’m planning a DIY wedding?

What if additional wedding day support or extended coverage is needed?

How does booking and payment work?

Is end-of-night cleanup or packing décor included?

Who is responsible for venue cleanup and end-of-night breakdown?

Do you attend and coordinate the wedding rehearsal?

Can I still book Wedding Management if I’ve planned most of my wedding myself?

Do you travel for weddings outside of Nevada County?

Do you attend venue walkthroughs or site visits?

Do I still receive wedding day coordination and execution support?

Wedding Planning and Coordination

Support beyond day-of, with guidance throughout the planning process and calm coordination on the wedding day.

Wedding Planning & Coordination Package

Whats Included:​

Investment: Starting at $2,500

Explore Other Wedding Services

Customized Wedding products

Month-Of Coordination

Frequently Asked Questions

When should I hire a wedding coordinator or begin Wedding Management support?

What happens immediately after booking?

Are you insured, and do I need wedding or event insurance?

What happens during the final 100 days before my wedding?

How many hours of wedding day support are included?

Will you communicate with my vendors before the wedding?

Do you offer wedding décor rentals, and how does the process work?

Will you help with setting up our decorations?

Will you review our plans and identify anything we may be missing?

Can I still book Wedding Management if I’m planning a DIY wedding?

What if additional wedding day support or extended coverage is needed?

How does booking and payment work?

Is end-of-night cleanup or packing décor included?

Who is responsible for venue cleanup and end-of-night breakdown?

Do you attend and coordinate the wedding rehearsal?

Can I still book Wedding Management if I’ve planned most of my wedding myself?

Do you travel for weddings outside of Nevada County?

Do you attend venue walkthroughs or site visits?

Do I still receive wedding day coordination and execution support?

Whats Included:

Investment:
Starting at $2,500